Safety Update

Safety Update: Digital Pen & Paper Technology: Changing How HSE Field Data is Captured

One of the most time consuming tasks of the health and safety industry is the transferring of hand captured notes and field data to a computer. Converting paper forms and handwritten information into electronic data without changing the way people work is possible. 

This means businesses can significantly increase their operational efficiency, compliance, and most importantly - profitability. Through the use of a digital pen and simple to use workflow software, the technology can truly change the health and safety industry. 

To view a short video of this new technology please visit eCompliance Ink. 

How it works 

The Pen:  The digital pen is used just like an ordinary pen yet it encases a tiny camera that records pen strokes and stores content. Stored data can be transferred wired or wirelessly to a PC or other IT devices. 

The Paper:  Using a unique software process, forms are reproduced to match your existing forms. A licensed background pattern consisting of a series of faint dots is created to identify your pattern and associated with your forms only. 

The Forms:  Forms can be designed to look just like the ones you use today. They can accept handwriting, sketches, codes, control boxes as well as signature capture. The forms software allows users to add feedback, business rules and data paths. Users simply fill out their paperwork as they usually would. The pen records its movement in relation to its position on the page. Position is identified by a faint dot background pattern and pen strokes are stored as a series of map coordinates. When a form has been completed, data is sent to a docking station attached by USB port to your PC or via a Bluetooth enabled device. 

• Single step process - avoids re-keying data 
• Does not change the way people work
• Converts writing into text/data 
• Improved productivity/efficiency
• Low cost, user friendly alternative to PDA’s or Tablet PC’s
• Immediate transmission from the ‘field’ to ‘office’ 
• Instantly creates your PDF copy of all paperwork for storage and distribution, NO SCANNING, NO LOST DOCUMENTS
• Full Audit trail of your work flow process 
• Instant search and retrieval of files
• Easy integration of forms based data, including free form text, into back office systems
• Reduced risk due to more accurate record keeping
• Seamless integration to other databases
• Can be used for any form and any process
• Elimination of cost components from manual entry while reducing error rates (improved quality)
• Easy to use, robust and reliable
• Rapid return on investment and user acceptance. 

Quick & easy deployment 

Digital Pen & Paper solutions can be developed and deployed within days for immediate use. Training requirements are low as form completion is a familiar process. The pens are robust and the system works for all sizes of business with simple or complex implementations. 

Multiple applications

If you or your organization needs to record data then it is likely that a digital pen & paper system will provide significant efficiencies resulting in lower costs and time savings. Typical examples include: field hazard (worksite) assessments, safety inspections, impact assessments, performance and competency assessments, tailgate meetings, safety meetings, recording accident & near misses and safety checks, to name a few. 

eCompliance is excited to be adding this new technology to its current suite of products under the new eCompliance Ink brand. eCompliance Ink is the sole Canadian provider of this technology and it will be offered through the “eCloud” as a hosted solution, allowing immediate anytime secure online access to field data and online automated record keeping of field data. For more information please visit eCompliance Ink. 

Brought to you by www.eCompliance.ca - The leading provider of Compliance Management Solutions

LEGAL DISCLAIMER
eCompliance provides information about topical OH&S issues to assist existing and potential customers to cope with their own OH&S needs. It is not intended to be legal information or legal advice. Although we go to great lengths to make sure our information is accurate and useful, we recommend you consult a lawyer if you want professional assurance that our information, and your interpretation of it, is appropriate to your particular situation.